SDS lingo

There is no rule that says you can't translate an SDS yourself. The real question is : Do you know what to watch out for during translation, and are you truly capable of producing a fully accurate and compliant version on your own?
Spoiler alert:  Speaking the foreign language is not enough.

SDS Translation and Professional Editing Process

Before the translation itself begins, the SDS is reviewed for content accuracy. The following elements are verified and, if necessary, adjusted:

• Classification according to Regulation (EC) No 1272/2008 (CLP), including verification and correction of existing classifications (e.g., H and P statements)
• Formal formatting in line with Regulation (EU) 2020/878
• Verification of the accuracy of hazard statements and precautionary instructions, including necessary corrections
• Missing exposure limit values
• Waste codes
• Overall consistency of the SDS (elimination of internal contradictions)
• Verification of transport information (ADR class, UN number, etc.)
• Replacement of vague, contradictory, or poorly worded statements with technically accurate and stylistically appropriate phrasing.

Regarding language use

It's worth noting that the field of occupational safety and health (OSH) uses standardized terminology (e.g., properties of hazardous substances), which must also be respected.

Important notes regarding professionally reviewed SDS documents

A professionally reviewed SDS may differ from the source document in both format and content due to legal corrections or error rectification.
Finally, SDS documents should also be regularly updated or at least verified with the manufacturer to ensure the content is still valid.

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A Safety Data Sheet (SDS) is a document that contains comprehensive information on the composition, physical and chemical properties, health and environmental effects of a substance or mixture. Among other things, it provides guidance on the safe handling, use, storage, and disposal of the product.
In other words: It is essential for the safe management of the substance. If you have non-English speaking employees who work with dangerous substances, you have to provide them SDS in their language. The same goes for H&S training.

Why is it necessary to translate a Safety Data Sheet?

Within the EEA, a chemical product subject to SDS requirements may only be placed on the market if the SDS is translated into the official language of the respective Member State. Only a translated SDS allows for appropriate labeling with the required information and for fulfilling notification and authorization obligations. SDSs are a crucial communication tool within the supply chain, helping stakeholders comply with their obligations regarding the safe use and risk management of chemicals and mixtures.

Who is responsible for translating the SDS and providing it within the supply chain?

According to Article 31 of Regulation (EC) No 1907/2006 (REACH):
(5) The safety data sheet shall be supplied in an official language of the Member State(s) where the substance or mixture is placed on the market, unless the Member State(s) concerned provide otherwise. Therefore, the company placing the chemical product on the market in a specific country is responsible for ensuring the SDS is translated into the language of that country. Of course, this responsibility can be contractually delegated—business partners may voluntarily provide an SDS translated into the language of the target country.

Why is it important to translate SDSs?

Translation of SDSs is essential for handling chemical substances and mixtures in the target markets. Only a properly translated and legally compliant SDS can meet the content and format requirements set out in the relevant regulations.

• The name, address, and telephone number of the supplier(s)
• The nominal quantity of the substance or mixture in the package (if not stated elsewhere)
• Product identifiers (information used to identify the substance or mixture)
• Hazard pictograms (if applicable)
• Signal word ("Warning" or "Danger") corresponding to the classification
• Standard hazard statements (so-called H statements)
• Precautionary statements (so-called P statements)

• It must be designed to prevent the contents from escaping, except in cases where specific safety devices are prescribed
• The packaging materials must not react with the contents or form hazardous compounds
• The packaging and closures must be strong enough not to loosen during normal handling
• Packaging with reclosable closures must be designed to allow repeated secure closing without leaks